Recommendation letter policy
Allow at least 2 weeks notice for the first request.
Put the recommendation deadline in the subject line of all emails.
At least 1 week before deadline, include in a single email:
unofficial transcript (for undergraduates)
draft of personal statement, or an informal paragraph or two
about why you are applying to this program and how it fits into your goals
information about the programs you are applying to:
list of URLs for the programs (if applicable), a list of deadlines for the letters,
information about how to submit the letters (electronic submission preferred),
PDFs of any forms that need to be filled out (fill out all fields you can).
Please ensure that all attached files have useful names, e.g. YourName-CV.pdf
If you are applying to multiple programs with multiple deadlines, please get
all of your information together in advance of the first deadline, so that
all recommendations can be submitted in a single sitting. It can be
mind-boggling to receive multiple automatic emails requesting recommendations
for different programs, spread out over several days or weeks. Please be
organized and click the web buttons to generate those automatic emails to
the recommender all in one sitting, so that the recommender receives all the
recommendation requests within a short time frame. Then you can send me a quick
email saying ``You should have just received 5 automatically generated
recommendation requests from Universities A, B, C, D, E. Please let me know if
you didn't receive any of these."
If the deadline is a few days away and you don't think I have submitted the
recommendations yet, you can send me a reminder, ideally in the same email
thread so that all relevant attachments and information remain together.
Good luck with your application!